Job Description

JOB SUMMARY:
The Unit Office Coordinator serves as an assistant to the unit manager, and provides office and clerical support. Performs basic office management and secretarial duties for manager/director of department.

N/A

ESSENTIAL FUNCTIONS:

• Answer telephone, take and deliver messages according to department communication standards.
• Serves as an assistant to the unit manager, providing office and clerical support such as typing, filing, meeting scheduling, agenda planning, processing meeting minutes, processing invoices, discharge follow up phone calls, copying, mailing and faxing. Coordinates unit activities, including greeting and assisting customers, answering and following up on phone calls and call lights, coordination of incoming and outgoing mail, supply management and maintenance of office equipment.
• Performs basic office management functions and secretarial duties for Manager/Director of department to maintain cohesiveness in day-to-day office functions and operations.
• Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor. Prepares, maintains, and distributes various simple, routine reports.
• Assists in the coordination of administrative and staffing activities in assigned department.
• Assists with contacts to internal and external agencies.
• Reviews and revises Kronos scans for appropriate cost centers.

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