Accounting Specialist

Division of Public Safety

The Division of Public Safety is currently accepting application for an Accounting Specialist to provide fiscal management support and perform day-to-day business operations for the University of Illinois Police Department.

Duties & Responsibilities:

• Directs the day-to-day operations by monitoring outstanding invoices and coordinating payment processing for purchase orders and Emburse submissions.
• Provide guidance on university financial policies, purchasing guidelines, and departmental procedures to UIPD personnel.
• Review and approve Emburse transactions to ensure proper account usage and compliance with university policies.
• Prepare and process requisitions and contracts in accordance with all required procurement procedures.
• Prepare monthly financial reports for UIPD units. Deposit cash and checks as needed.
• Process Banner journal vouchers to correct invalid transactions and maintain accurate financial records for UIPD accounts.
• Create and process Emburse expense reports for travel reimbursements and vendor payments associated with UIPD operations. Manage travel reimbursements and related purchasing documentation.
• Manage, track, and reconcile departmental credit card payments and ensure proper documentation for all charges.
• Establish, modify and maintain secure and accurate deposit logs.
• Establish, modify, and manage the storage and disposal of financial documentation.
• Prepare, process, and monitor billings for service activities.
• Manage the DPS general email inbox, responding or disseminating to appropriate parties in a timely manner.
• Coordinate document preparation and routing for approvals, signatures, and internal workflows.
• Other duties assigned.

Minimum Qualifications:

• High school diploma or equivalent.
• Any one or combination totaling two (2) years (24 months) from the categories below:
  
  • Course work in accounting, as measured by the following conversion table or its proportional equivalent:
    
    • 9 semester hours equals two (2) years (24 months)
  • Course work in any discipline as measured by the following conversion table or its proportional equivalent:
    
    • 30 semester hours equals one (1) year (12 months)
    • Associate's Degree (60 semester hours) equals eighteen (18) months
    • 90 semester hours equals two (2) years (24 months)
  • Work experience in bookkeeping, office support, or closely related experience.
• Two (2) years (24 months) work experience in bookkeeping, office support, or closely related experience.

Knowledge, Skills and Abilities:

• Knowledge in the use of Banner financial applications as well as university business and accounting financial policies and procedures.
• Comprehensive knowledge of general and specialized computer software, including Word, Excel, Outlook and university-specialized applications.
• Extensive knowledge and use of the English language for both verbal and written communication with the ability to compose communications.
• Evidence of independent decision-making, as well as the ability to interpret policy relating to the budget and administrative processes.
• Ability to work independently and exercise judgement.
• Skill in active listening and critical thinking.
• Knowledge of university and departmental policies, rules, and regulations.

Appointment Information

This is a 100% full-time Civil Service 4651 - Accounting Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The starting negotiated rate for this position is $24.09/hr. Work authorization sponsorship is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on January 5, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Application materials should include a cover letter, a current resume, and at least three references, including contact information.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jen Cochrane at walburnc@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1034093
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu