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CHAMPAIGN-URBANA JOBS

DISCOVER JOBS IN THE CHAMPAIGN-URBANA AREA

Travel Management Specialist

Federal Aviation Administration

Federal Aviation Administration

Posted on Saturday, July 6, 2024

Summary

The position is located within the Office of Financial Management (AFM), Internal Controls and Policy Division (AFM-100), Travel Policy Branch (AFM-120). The Travel Policy Branch AFM-120 manages the FAA Travel Policy, Government Charge Card program and Employee Debt Management.

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Overview

  • Accepting applications
  • Open & closing dates

    07/06/2024 to 07/26/2024

  • Salary

    $100,351 - $155,530 per year

    The salary listed above includes a 33.26% locality payment for the Washington, DC metropolitan area.

  • Pay scale & grade

    FV I

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    Location

    1 vacancy in the following location:

  • Telework eligible

    Yes—as determined by the agency policy.

  • Travel Required

    Occasional travel - The job may require travel from time-to-time, but not on a regular basis. The travel may be for training or other work-related duties.

  • Relocation expenses reimbursed

    No

  • Appointment type

    Permanent

  • Work schedule

    Full-time

  • Service

    Excepted

  • Promotion potential

    NA

  • Job family (Series)

    0301 Miscellaneous Administration And Program

  • Supervisory status

    No

  • Security clearance

    Other

  • Drug test

    No


  • Announcement number

    AWA-AFM-24-5416JC-90999

  • Control number

    798647000

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This job is open to

Clarification from the agency

Also open to former Excepted service federal employees eligible under an interchange agreement. Current or former federal employees must have met a one-year probationary period or trial period in the competitive or excepted service. Applications will be accepted from preference eligible and veterans who are honorably discharged from the Armed Forces after completing at least 3 years of continuous active duty service.

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Duties

The branch responsibilities include enforcing policy compliance, policy updates, policy waivers, e2 reports support, travel help desk, and respond to General Services Administration (GSA), Office of Management and Budget (OMB), and Department of Transportation (DOT) changes to travel/travel card programs/policies.

The Travel Management Specialist performs multiple, varying, and complex assignments under the minimal direction of a manager, project/program manager, team leader, or more experienced professional. Act as a contributing specialist on large work activities or as a project manager or lead on travel projects/programs/activities. Applies experience and comprehensive knowledge applicable to the application of Federal laws, regulations, policies, procedures of financial management and financial policies regarding the FAA Travel Policy and Government Travel Charge Card program. Assignments require knowledge and experience working across functional and/or organizational lines. Typical assignments may include but is not limited to tracking and analyzing program data to ensure day-to-day operations, identifying, analyzing, and recommending solutions for complex/difficult problems; and recommending improvements to travel systems and processes.

Manages travel charge card program operations as the Agency/Organization Program Coordinator (A/OPC) for the FAA Travel Charge Card Program for assigned divisions of FAA travel charge card holders, which includes creating reports, monitoring travel charge card abuse and misuse, delinquency, preparing correspondence to employees and managers, providing guidance to employees and managers on complex issues, assisting Employee Relations, and Investigations personnel. Interacts with travel charge card holder’s organization Points of Contacts (POCs) and managers and external vendors such as travel card bank, travel system/operation staff and DOT to ensure travel card policy compliance and risk mitigation. May perform leadership functions for special projects for the FAA travel card program.

Updates and responds to inquiries for FAA Travel Policy and the Government Travel Charge Card program. Supports the National Program Coordinator for FAA’s Travel Charge Card Program for the travel charge card program administration activities. Established policies and/or procedures provide guidance for most assignments but allow considerable discretion for the Travel Management Specialist to select the most appropriate approach, develop new approaches or recommend new processes. Assignments regularly require interpretations of internal and external policies and extrapolations from precedents. Resolves most problems and work issues without the assistance of a manager or other professional. Works with management and/or experienced professionals to solve problems.

Execute skills necessary to support management and for completion of travel projects and program requirements. While performing travel program requirements identifies and requests additional resources as required. May act as a point of contact to provide advice and guidance on the applications of policies and procedures. Work is rarely reviewed, typically through status reports and at project completion to ensure policy compliance and alignment with the requirements of projects and/or other work activities. Work activities impact directly on the travel program initiatives that impact the FAA travel program.

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Requirements

Conditions of Employment

  • US Citizenship is required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Must submit an SF50 (See Required Documents).

Qualifications

To qualify for this position, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-H, FG/GS-12 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.

SPECIALIZED EXPERIENCE STATEMENT: Experience supporting a travel card program that involves interaction across an agency and compliance management in support of the travel card operations.

You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.

Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.

*Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position.*

Applicants may be asked to verify information on your application for employment with the FAA.

**All qualification requirements must be met by the closing date of this vacancy announcement.**

Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; (3) alphabetical; or (4) priority grouping, and referred to the selecting official for selection consideration.

NATCA Multi-unit Interview Criteria: Article 42, Section 5 states: If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed. If the selection list is shortened to a best qualified list through a comparative process, then the best qualified list shall be considered to be the selection list. If it is determined that interviews are required and telephone interviews are not utilized, travel expenses incidental to these interviews will be paid in accordance with the Agency’s travel regulations and this Agreement.

Education

Education cannot be substituted for experience.

Preview Job Questionnaire

Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements

The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.

NOTES:

1. This position is covered by the FAA Core Compensation plan. Additional information about Core Compensation is available at: https://www.faa.gov/jobs/working_here/benefits.

2. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each KSA section, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a human resource specialist as appropriate.

3. This Level 5 (Moderate Risk; Public Trust) position requires favorable adjudication of a Minimum Background Investigation (MBI) background investigation prior to appointment, unless a waiver is obtained.



This is a bargaining unit position. This position is represented by NATCA: Multi-Unit.

Links to Important Information: Locality Pay , COLA
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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.



IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

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Required Documents

Only supplemental documentation (e.g. certifications, SF-50, and/or veterans' documentation) will be accepted in combination with your on-line application or faxed to 202-267-7032. These documents must be uploaded or faxed on or before the closing date of the announcement. All submitted documents must reference the announcement number.

For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf.

Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents.

Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration.



Applicants claiming eligibility for the Expanded Veterans Hiring Opportunity (EVHO), MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

If you are a current or former Federal employee (including a current FAA employee), you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are a current Federal employee and need a current copy of your SF-50, please contact your personnel office. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/. If you are a former Federal employee, you can obtain a copy of your SF-50 by writing the National Personnel Records Center Annex, 1411 Boulder Boulevard, Valmeyer, IL 62295. Additional information is available from this link: https://www.archives.gov/st-louis/opf.

Expanded Veterans Hiring Opportunity (EVHO) are preference eligibles and veterans who are honorably discharged from the Armed Forces after completing at least three (3) years of continuous active service. Applicants claiming eligibility for EVHO, MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

Forms:
  • SF-15 : Application for 10-Point Veteran Preference

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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How to Apply

You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.

IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

We strongly encourage applicants to utilize the USAJOBS resume builder in the creation of resumes.

Please ensure EACH work history includes ALL of the following information:

  • Job Title (include series and grade if Federal Job)

  • Duties (be specific in describing your duties)

  • Employer's name and address

  • Supervisor name and phone number

  • Start and end dates including month and year (e.g. June 2007 to April 2008)

  • Full-time or part-time status (include hours worked per week)

  • Salary


Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.

You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.
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Agency contact information

Jeneise Campbell
Phone
1 (202) 267-8871
Fax
1 (202) 267-7032
Email
jeneise.l.campbell@faa.gov
Address
Federal Aviation Administration
HQ Employment Services Branch
800 Independence Ave, SW, Room 523
AHF-110
Washington, DC 20591
US
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Next steps

Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.

For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.

Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.

All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.

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