Are you a highly organized and detail-oriented professional with a knack for multitasking? Join the Finance Department as an Administrative Assistant and play a crucial role in supporting the Finance Department’s daily operations.

Responsibilities of Position

Along with another Administrative Assistant, the person in this position is integral to keeping the Finance Department running smoothly and efficiently. They are motivated, dedicated, and capable of juggling a variety of tasks and delivering stellar customer service at the same time. They process accounts payable and timesheets and assist with Freedom of Information Act responses for the Finance Department. The Administrative Assistant supports City Council by attending meetings semi-monthly and transcribing the minutes. They provide notary services for official City documents, proof and format documents, maintain records, and coordinate meetings/special events. The schedule for this position is 8 am to 5 pm Monday through Friday with the ability to attend City Council meetings semi-monthly on Tuesday evenings from 6:45 pm until the meeting concludes.

Required Qualifications

• High school graduate or equivalent supplemented by business course work and training.
• Extensive administrative support or secretarial experience requiring accuracy, confidentiality, and discretion.
• An equivalent combination of work experience and education that demonstrates the required knowledge, skills, and abilities will be considered.
• Demonstrated proficiency with Microsoft Office Suite software programs.
• Ability to obtain and maintain registration as a Notary Public in the State of Illinois.

Preferred Qualifications

• Associate degree or certification as an administrative professional.
• Experience with using computer programs and financial systems for accounting, document management, or similar functions.
• Experience with Microsoft Power Point and creating or editing PDF documents.
• Professional experience following, interpreting and applying policy.
• Experience transcribing dictation.
• Experience with meeting the requirements of the Freedom of Information Act.
• Excellent customer service skills.

Drug screening and criminal background check will be required. The annual starting salary range is $57,620 - $65,595, DOQ, plus an excellent fringe benefits package. Applications must be submitted online no later than Sunday, June 22, 2025.

The City of Champaign is an Equal Opportunity Employer. Women, minorities and individuals with disabilities are encouraged to apply. The City of Champaign is committed to promoting a work environment and a community that values and supports diversity and inclusion. Contact the Human Resources Department at (217) 403-8770 Monday through Friday from 9 a.m. to 4 p.m. if you require an accommodation to complete this application or during any phase of the application, interview, or employment process.

The following locations offer free Internet access and assistance: The following locations offer free Internet access and assistance: Champaign Public Library, Champaign Public Library Douglass Branch, and the Illinois WorkNet Center.

Our mission is to provide responsive, caring, cost-effective service in partnership with our community.

These values guide our work:

Personal Integrity

We act in the best interests of the City

We behave in an ethical and legal manner

We are open and honest

We follow through on commitments

We are loyal to the City

Responsibility

We anticipate issues, problems, and opportunities

We take initiative

We act to prevent and solve problems

We take responsibility for the outcome of our actions and decisions

We hold ourselves and others accountable

Respect

We treat others in a fair, courteous, and equitable manner

We actively listen and seek understanding

We provide a direct response

We embrace ethnic and cultural diversity in the community and our workplace

We are positive and cooperative

We are willing to apologize

Teamwork

We know and respect our roles and responsibilities

We ask who needs to be involved and we involve others appropriately

We define and agree upon the goals

We collaborate to achieve organizational goals

We help others accomplish their goals

We share authority, responsibility, and credit

Results

We take pride in our work

We complete assignments and projects on time and within budget

We evaluate outcomes and seek feedback on our performance

We learn from our mistakes

We innovate